Our Services

Building stronger communities through transparent, reliable, and full-service HOA management solutions.

Overview

At Castle Community Management, we provide full-service HOA management built on transparency, communication, and trust. Powered by advanced technology systems, our team delivers seamless financial oversight, homeowner support, and developer coordination for both established and new-construction communities. From budget planning to maintenance management, we handle the day-to-day operations so your community can thrive with confidence and clarity.

Association Management

Comprehensive management for single-family, townhome, and mixed-use communities
Implementation of governing documents, budgets, and annual assessments
Coordination of developer-to-homeowner transition
Board meeting support including agendas, minutes, and financial reporting
Community setup and ongoing management through a unified system for seamless automation.

Financial Management

Powered by a secure, transparent financial management system.
Monthly financial reports including balance sheets, income statements, and delinquency summaries
Budget preparation and reserve planning
Accounts receivable and payable management • Assessment billing and collection with customizable homeowner billing options (e statement, coupon, ACH)
Direct integration with community bank accounts for real-time balance and transaction tracking
Reserve fund management and audit-ready reporting

Developer New Construction Community Services

Full HOA establishment and setup for new developments
Coordination with developers, builders, and attorneys during turnover
Pro-rated assessment and builder discount calculations
Preparation of PUD statements, budgets, and closing documentation
Integration of new communities into the homeowners import and accounting platform for consistent setup and billing accuracy.

Administrative and Operational Support

Centralized homeowner communication through messaging and announcement tools.
Vendor and contract management
Compliance enforcement and violation tracking
Secure document storage and access via the homeowner portal
Annual meeting coordination, notices, and voting support

Your Community, Our Commitment

Let’s help your HOA community thrive with confidence, clarity, and professionalism.

Architectural Review Management

Oversight of the architectural review process within the community’s architectural management system.
Online submission and tracking of architectural applications
Coordination with architectural committees and homeowners
Enforcement of design and improvement standards as outlined in community covenants

Maintenance and Vendor Coordination

Homeowner and Board Portals via online management systems.

Secure, 24/7 access for homeowners and board members
Online payment options
Access to governing documents, meeting minutes, and financials
Real-time balance information and communication with management
Online forms for maintenance requests and architectural submissions

Closing and Transfer Management

Community Growth and Engagement

Legal and Compliance Management

Ensure adherence to state and local HOA laws and regulations (including North Carolina Planned Community Act and Condominium Act)
Maintain compliance with community governing documents (Declarations, Bylaws, Rules & Regulations)
Coordinate with association attorneys for covenant enforcement and legal updates
Oversee insurance coverage and risk management for associations and common areas
Manage lien filings, collections, and delinquency processes in accordance with legal guidelines
Provide documentation and record retention in line with statutory requirements
Facilitate updates or amendments to governing documents as communities evolve
Support fair housing and ADA compliance in all community operations and communications